Hiring foreign employees in Norway? Understanding residence permit requirements is crucial to ensure compliance with immigration laws. Whether your candidate is from the EU/EEA or a non-EU country, the rules vary. In this blog, we break down who needs a residence permit, how to apply, and what employers need to know to streamline the process. Stay informed and ensure a smooth hiring experience
Citizens from the Nordic countries
Citizens from the Nordic countries can work in Norway without registering with the police, but they must report a move to the National Registry.
EU/EEA citizens
The permit to work is linked to the residence permit, and basically all EU/EEA citizen can reside and work in Norway. EU/EEA citizens can move to Norway and start to work straight away. However, if they are planning to stay in Norway for more than 3 months, they must register with the police. You only need to register once, regardless of how long you will be living in Norway.
Also read: Work permits in Norway for skilled workers
How to register and get a registration certificate
-
Complete an online registration through UDI’s application portal
-
Book an appointment at the police station recommended in the portal
Documents to bring with you to the police station:
- valid identity card or passport
- Employment certificate or employment contract
- If you are going to work for a recruitment agency, you must also bring documentation of at least one specific assignment
The police will provide the employee with a registration certificate which does not need to be renewed, regardless of how long the person lives in Norway since they only register once. The registration is free.
Citizens from outside the EU/EEA
Citizens from outside the EU/EEA must, as a main rule, have a valid residence permit with the right to take up employment or to engage in business activity to carry out any form of work. Whether paid or unpaid. By “work” is meant in this context, and in a broad sense, any performance that represents value creation.
In order to apply for a residence permit for work purposes, the employee must have a concrete offer of employment from a specific employer in Norway. There are special requirements related to education/qualifications and the employment relationship. There might also be other special requirements that need to be taken into consideration before starting the process.
As a primary rule, the employee is not allowed to start working until he or she has been granted a residence permit.
Also read: Foreign labor in Norway - Requirements for residence permits
Possibility for exemption from a residence permit?
Certain groups of citizens from outside the EU/EEA are exempt from the requirement for a residence permit in Norway if the work is less than 3 months. It depends on the occupation. If the employee qualifies for an exemption, it’s important to be aware that there are special reporting routines that must be fulfilled.
Work on mobile installations on the Norwegian sector of the continental shelf
Citizens from outside the EU/EEA are in some cases exempt from the requirement for a residence permit to perform work on a mobile installation. The mobile installation cannot be tied to a fixed platform/installation or be in a fixed production phase. Before entry, it is required to file a written notification to the police/border control.
How to apply for a residence permit
- Complete an online application through UDI’s application portal. The portal provides information on the specific documentation that must be provided and brought to the Embassy/Consulate/police station.
- Book an appointment at the Embassy/Consulate/police recommended in the portal. The employee can give their employer in Norway a written power of attorney to apply and act on behalf of them during the process. The employer can then complete and submit the online application and meet at the police station in Norway to hand in all necessary documentation, on behalf of the employee.
- UDI or the police contact the employee as soon as they have an answer to the application. They will also inform the embassy (if the application has been submitted there). If a work permit has been granted, they will instruct the embassy to provide the employee with an entry visa (D visa) making them able to enter Norway (if required).
- Book an appointment at the police station for an ID check. If the application has been submitted by the employer, the employee must bring all original documents and show them to the police at this appointment.
How long will it take to receive an answer to the application?
The waiting time depends on whether it is a first-time application or if it is a renewal. It also depends on the workload at the UDI/police. UDI will not give any priority, and it is difficult to provide an exact time to expect an answer. Updated estimated processing time be provided by UDI/police through their portal.
The residence permit has an expiry date
The employee must apply for renewal no later than one month before the permit expires, to retain all their rights. We recommend that the employee applies for renewal two to three month before the permit expires.
Employing someone who already lives in Norway
It is the employer’s responsibility to check that foreign employees hold a valid residence permit.
Even though the employee already lives in Norway, it’s necessary to check whether he or she has a valid residence permit. The residence card states what type of residence permit the worker has. Some permits can be connected to a special employer, and some permits can be connected to special skills/work title. In most cases, it’s connected to a specific offer of employment/employer.
Employers who employ foreign workers who do not have the right type of residence permit can be punished by fines or imprisonment.